Occupational Health and Safety (OHS) Management Systems
C&IH offers occupational health and safety (OHS) management system services that range from turn-key development and implementation to as-needed guidance on specific OHS management system objectives. Our staff collaborate with every level of your organizations’ management to develop a project approach aimed at controlling immediate and long-term health and safety hazards and their associated risk within stated corporate objectives and budgets.
Overview of Our Services
- Provide turn-key development and implementation of OHS and environmental management systems
- Perform gap analysis to evaluate existing corporate practices and procedures against self-defined, consensus, or industry standards
- Conduct hazard evaluations and risk assessments, and develop customized industrial hygiene programs
- Design and implement OHS and environmental management systems in accordance with standards that meet client objectives:
- Client-specific internal corporate management standards
- OHSAS 18001 standard (occupational health and safety management)
- ISO 14001 standard (environmental management)
- ISO 45001 forthcoming standard on health and safety management
- ANSI Z10 United States consensus standard
- NMA COREsafety standard (mining industry)
- BSEE SEMS standard (offshore operations)
- Other industry-specific standards
- Prepare organizations for transition from OHSAS 18001:2007 to ISO 45001
- Develop requirement-specific management system prototypes and analytical models to evaluate return on investment including tangible dollars saved and intangible benefits gained (improved corporate culture, corporate transparency, product loyalty, hazard and risk prioritization, etc.)
- Audit expenditures for health and safety management and provide recommendations for cost reduction
- Integrate newly developed or revised occupational health and safety programs and management systems into corporate operations
- Update OHS management systems to integrate changes in corporate directives and health and safety culture
- Train all levels of management on integrating the “psychology of safety” principles into corporate culture
- Train personnel at regular intervals on the practical application and use of the management system and to educate new employees and reinforce health and safety culture
- Perform third-party prequalification of contractors and suppliers for compliance with health and safety requirements and management system standard specification
Controlling Health and Safety Risk through an OHS Management System
Executives and managers face a significant challenge in monitoring daily activities at all sites and for all employees. A formalized occupational health and safety management system is an effective tool to improve management control, reduce the incidence rate of injuries and illnesses, and facilitate the implementation of corporate expectations concerning the management of workplace hazards and their associated risks.
An OHS management system establishes systematic control of health and safety hazards throughout an organization; it is an integral component of corporate culture and promotes employee involvement at every level of operation, providing outreach to all facilities and personnel.
Advancing an organization’s long-term risk management strategy is a central objective in the development of an OHS management plan. Once fully implemented, a management system should address all of an organization’s unique process and hazards – as well as any future changes to those processes. Incorporating an adaptive structure into an OHS management plan helps ensure that new corporate directives and company procedures will be systematically identified and responded to, regardless of whether they are driven by internal or external factors.
Defining the Benefits: How an OHS Management System Promotes Long-term Sustainability
Managing OHS risk to protect employees and preserve long-term corporate sustainability is the underlying function of an occupational health and safety management system. Properly developed and implemented, a management system can achieve corporate goals of reduced OHS risk, continual health and safety improvement, and regulatory compliance in the following ways:
- Ensure new and evolving risks are identified and controlled through established workplace hazard and risk assessments, and audit procedures
- Reduce occurrence and severity of accidents and their associated costs including insurance premiums, lost productivity, and regulatory fines
- Implement relevant, applicable, and simplified programs that translate general health and safety principles into specific programs and procedures
- Formalize employee participation in corporate health and safety policy and system implementation
- Improve the organizational structure of industrial hygiene personnel for maximum efficiency and cost effectiveness
- Promote a healthy workforce and improve employee moral
- Create public awareness of an organization’s commitment to the wellbeing of their employees, the community, and the environment
- Establish policies that direct corporate leadership through the continual improvement cycle of the OHS program
Continual Improvement Cycle
The continual improvement cycle enables the risk management process to evolve and address new and changing workplace hazards. There are five fundamental components in the continual improvement cycle:
- Policy Management: Developing corporate policy that outlines the OHS risk management principles and goals that a company is committed to following
- Planning: Identifying workplace hazards and understanding associated risks, and establishing processes to satisfy policy objectives
- Implementation: Training personnel and bringing the management system into full operation
- Corrective Action: Monitoring and measuring management system processes against policy objectives and making necessary changes for continual improvement
- Management Review: Auditing the management system for effectiveness and relevance against new workplace hazards and evolving policy objectives
When correctly designed and implemented, a continual improvement cycle will help ensure the long-term sustainability of the management system to effectively and efficiently control occupational health and safety risk.
Integrating Health and Safety into Corporate Culture
Successful implementation of any OHS management plan depends on recognizing and addressing the inherent psycho-social dynamics that are accompanied by change in an established organization. C&IH understands the crucial role of this dynamic. Our project approach is based on establishing executive level support and collaborating with all levels of management to develop and enhance a culture of health and safety awareness among all employees.
Third-party Prequalification of Contractors and Suppliers
C&IH provides independent audits of contractors and suppliers to ensure their operations are in compliance with your organizations’ OHS management system requirements as well as with appropriate national or foreign national regulations, industry standards, and health and safety best practices. Our pre-qualification process includes a comprehensive review of programs and procedures, personnel training and certifications, and other relevant criteria to help your organization evaluate a potential vendors’ health and safety practices.
Turn-key Development and Implementation of Occupational Health and Safety Management Systems
C&IH’s collaborative approach is designed to ensure the unique needs of each client are fulfilled. For organizations seeking a partner that can provide turn-key development and implementation, our project team will coordinate all activities through each phase of system development, including:
- Perform a gap analysis of existing programs and provide recommendations based on identified risks
- Present gap analysis findings and recommendations to executive management and establish corporate-level support for system implementation
- Collaborate with senior management to develop a corporate OHS policy statement and documentation for implementation
- Draft comprehensive program documentation, including internal standards and procedures, in a well-organized and easy to understand format
- Provide training to management and workforce personnel on OHS policies and principles including hazard identification, internal audit procedures, process-specific safety training, etc.
- Establish policy to incorporate employee involvement in OHS risk management process
- Facilitate integration of new risk management process with existing corporate management system
- Establish regular internal and external audits as part of OHS management plan
- Coordinate certification process with national/international auditing bodies
- Provide ongoing post-certification support in the maintenance and continual improvement of the management system